As someone with a bit of event planning experience under her belt, I can appreciate what a monumental undertaking something like a grid-wide hunt must be. I can also appreciate that since so much of it depends on what other people–and not what you–do, there are tons of unpredictable factors involved.
That said, there are a few things you could have done to prevent today’s hunt from being a total clusterfuck.
Don’t make the morning of the hunt the time you check the stops. Ever heard a group chat full of impatient child avatars? It ain’t pretty. The stops should have been checked the night before, and those merchants who can’t wrap their heads around “set contents for sale $0L” (which in itself baffles me) contacted before today.
If there is a delay, say so in an announcement. Rather than exhausting your time telling us to stop asking you over and over again why the hunt hasn’t started yet and when it finally will, make a group announcement. Then you can spend less time repeating yourself and more time fixing.
Help your volunteers help you. If someone is actually gracious enough to offer a hand to help get this thing organized and moving in the right direction, please offer full information in return, including the locations of the boxes or at VERY least hints, and what if anything the problem is with various stops. And then, stay online and answer questions. If you give a volunteer a notecard listing little more than which merchants are at which stop and then LOG OUT, you can’t honestly expect the volunteer to hold it together for you. I understand you’re overwhelmed and need to unplug. We’re here to help you out. But help us help you, please.
And merchants: guys. Come on. You put the shit in the box which has the LM, you set the contents of the box for sale for 0L. Why is this so difficult for 40% of you? WHY?!
As for hunters, please, I know you’re champing at the bit for your haul of free goodies. But do remember that the hunt organizer(s) are only human. If there’s a problem, try to help solve it. If you’re lost or confused, don’t just sit there and pee your pants and wait for someone to do it for you. Make an effort to find information on your own. For example, you’re in the hunt group, there was probably an announcement with the information you’re repeatedly asking about now (yes, I “heard” you the first five times), including the hunt start point and the basic instructions for the hunt. Check the group’s back announcements.
And if you’re trucking along just fine, maybe see if you can help out. I’m not saying hold people’s hands for them, but offer a good hint when they ask for one, maybe linger where the box is until some other people find it, pass along information, stuff like that. I know it’s not up to you to make the hunt work, but if we help each other out it can go much smoother than it has so far.